CAIN Privacy Policy Notice

CAIN Privacy Policy Notice Related to Personal Information

Compiled: 24 May 2018.   Amended: 23 May 2024.

Introduction
This Privacy Policy notice tells you what we do with any personal information supplied to us by users. The notice is addressed to users of the Web site, and people who contact CAIN.

Who We Are
CAIN (cain.ulster.ac.uk) is an Archive / Web site based within Ulster University (www.ulster.ac.uk).

Personal Data We Use
Most people contact CAIN by completing an on-line form or sending a direct email. Some people contact CAIN staff by phone. The on-line form asks for some personal information (title, name, telephone number, etc.) to allow the CAIN Director to respond to the enquiry, although the only necessary information required is an email address and message. This information is known as personal data.

When a user views the CAIN Web site, a 'log file' on the server collects information on the user's IP address and the Web pages they have visited. Names, or other personal information, are not requested if someone is only viewing the Web pages, and so no such personal information is recorded by the log file.

How We Use Your Personal Data
We use your personal data in the following way:

• To respond directly to a user who has sent us an enquiry. Their original email, or on-line form responses, are stored off-line and are not shared with any external organisation.
• Information from 'log files' are only used to generate aggregated statistics on the use made of the site (IP addresses are not revealed) and the files are not shared with any external organisation

Who We Share Your Data With
We will not share your personal data information with any other organisation.

How Long Information Will Be Kept
Emails from users and on-line form responses are stored (off-line) in an archive file (for reference only). Log files are also stored (off-line) on a PC hard drive and on CD-Roms. This information is a record of one aspect of the work of CAIN and will be retained while the CAIN project is active.

New Search Facility
On 23 May 2024 a new search facility was made available on CAIN which uses Google to search only the CAIN site. Users enter search terms and Google returns results in the form of links to CAIN HTML pages or documents (such as PDFs). CAIN does not collect any information about the search terms that users enter into the search box. As is the case when using the general Google search page, Google can access your search history, especially if you are signed in to your Google account.

Your Rights
You can contact us using the address(es) below for one or more of the following reasons:

• To ask us to fix information about you that is wrong or incomplete: this is known as your right to rectification.
• To ask us to delete information about you: this is known as your right to erasure.
• To tell us you no longer agree to us using your information about you and ask us to stop: this is known as the right to object.
• To make a 'subject access request': this a request for us to send you the information we have about you.

Complaints
You have the right to complain about how we treat your personal data to the Information Commissioner’s Office (ICO). The ICO can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Changes To This Notice
This privacy policy notice is dated 24 May 2018. We may update this privacy notice from time to time. This will be posted on the CAIN Web site, clearly marked with the date of amendment.

Contacting Us
You can contact us by email, telephone, or post: